Instructions for Presenters

Oral Presenters

All delegates who have been accepted for an oral presentation have been allocated 8 minutes, plus 2 minutes for questions and answers. This is a good way of introducing your work in a concise manner and allowing some discussion with colleagues.

If you have any special requirements, please let us know as soon as possible so that we can accommodate your needs.

Poster Presenters

All posters will be digital and abstracts accepted for a poster presentation will need to need to use our digital poster template which is designed to display your content in portrait orientation, with precise sizing to ensure optimal visual presentation. The dimensions of this template are as follows:

  • Digital Template Size:
    • Width: 1080 pixels
    • Height: 1920 pixels
  • Physical Viewable Screen Dimensions:
    • Width: 680 mm
    • Height: 1205 mm

Key Instructions

  1. Do Not Adjust the Template Size:
    Please do not modify the dimensions of the provided template. Altering the size may cause your digital poster to appear distorted or incorrectly scaled, affecting its visual quality and legibility when displayed.
  2. Maintain Portrait Orientation:
    Ensure the content remains in portrait orientation to match the physical screen dimensions. The screen is designed to display content in portrait mode, so rotating the poster may result in improper display and cut-off of content.
  3. Content Guidelines:
    • Images: Ensure your images are high resolution, at least 72 DPI, for clear and sharp visuals. Avoid stretching or compressing images to fit the layout.
    • Text: Use legible fonts and sizes appropriate for digital display. Ensure the text is large enough to be easily readable from a distance.
    • Spacing: Leave enough margin space around your content to prevent it from being cut off during display. Avoid placing important information too close to the edges of the template.
  4. File Format:
    Save and upload your final digital poster in PPTX (PowerPoint), PNG, JPEG or PDF format. These formats retain the image quality and are widely compatible with digital screens. 

Uploading Talks and Digital Posters

All presenters are required to upload their final presentation materials using a Dropbox folder link. You will receive this via email. If not received, please email the conference team to request the link.

Submission deadline: 23:59 BST on Monday 31 August 2026

This deadline applies to all podium presentation files, digital posters and rapid-fire presentation files.

Oral presenters

Please upload your final oral presentation as a PowerPoint file (PPTX).

Use the following filename:

BioMedEng26_[OralSessionID]_Paper[PaperNo]_[Surname]_[FirstName]_Oral

Example:

BioMedEng26_O02_Paper40_Dulebo_Alexander_Oral.pptx

Oral presentations are allocated ten minutes in total, including questions and discussion.

Digital poster and rapid-fire presenters

Poster presenters must upload two separate files:

  1. Their digital poster as a PPTX (PowerPoint), PNG, JPEG or PDF format.
  2. A rapid-fire PowerPoint presentation containing no more than three slides in total, including the title slide as a PPTX (PowerPoint).

Please use the following filenames:

BioMedEng26_[PosterSessionID]_Paper[PaperNo]_[Surname]_[FirstName]_DigitalPoster

BioMedEng26_[PosterSessionID]_Paper[PaperNo]_[Surname]_[FirstName]_RapidFire

Examples:

BioMedEng26_P01_Paper21_Yan_Shixiang_DigitalPoster.pptx

BioMedEng26_P01_Paper21_Yan_Shixiang_RapidFire.pptx

Rapid-fire presentations are strictly limited to two minutes. Presenters should therefore prepare no more than three PowerPoint slides, including the title slide.

Important filename instructions

Please:

  • Use your assigned session ID and paper number exactly as shown in the conference programme.
  • Use your family name and given name without titles such as Professor, Dr, Mr or Ms.
  • Separate each part of the filename with underscores.
  • Avoid spaces, punctuation and the full abstract title.
  • Upload separate files for each abstract if you are presenting more than one contribution.
  • Ensure that the uploaded files are the final versions to be used at the conference.
  • Submit all required files by 23:59 BST on Monday 31 August 2026.

Correct filenames will allow the conference team to allocate each file to the appropriate session, room and presentation computer.